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How can the answer be improved? Mar 8, 2019 - Some versions of Outlook will allow you to auto archive mail, but Outlook 2016 for Mac does not have this function. You can archive your mail.
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Note: AutoArchive is not available in versions ofOutlook for Mac OS X.
AutoArchive is a feature in Outlook that moves old mail andother items to a separate personal folder (
.pst
) file onyour computer's hard drive, or a workgroup or departmental server. Bydefault, it will prompt you before archiving items every 14 days and delete expired email messages from your mailbox.The Outlook folders with AutoArchive automatically activated, alongwith their default aging periods, are:
- Calendar: Six months
- Tasks: Six months
- Journal: Six months
- Sent Items: Two months
- Deleted Items: Two months
The
Inbox
, Notes
, Contacts
,and Drafts
folders do not have AutoArchive activatedautomatically.Setting up AutoArchive and accessing your messages in Outlook
In Outlook 2010
- Select the folder to AutoArchive.
- From the top, select the Folder tab.
- In the Ribbon, select AutoArchive settings.
- Choose from the following:
- Do not archive
- Archive with default settings
- Archive with custom settings
- Permanently delete
![Outlook 2016 Mac Auto Archive Outlook 2016 Mac Auto Archive](/uploads/1/2/5/3/125395253/928956124.png)
Outlook will then archive items based on the settings you chose.
In earlier versions of Outlook
- From the Tools menu, select Options....
- Click the Other tab, and then clickAutoArchive....
- Select or deselect the first checkbox to enable or disableAutoArchive. To change the settings for individual folders (e.g.,
Inbox
,Calendar
,Sent Items
,Tasks
) right-click the folder and chooseProperties, and then click the AutoArchive tab.
Accessing messages stored by AutoArchive
In Outlook 2010, your archive folders will be listed under 'Archives'in the navigation pane of your Folder List.
In Outlook 2007 and 2003, your archive folders will be listed under'Archive Folders' in the navigation pane of your Folder list.
Manually archiving folders
In addition, you can manually transfer old items to a personal folder.Outlook can archive all types of items, such as Microsoft Excelspreadsheets or Word documents, but only if these files are stored inan email folder.
- In Outlook 2010, from the File menu, select CleanupTools and then Archive....
- In Outlook 2007 and 2003, from the File menu, selectArchive.
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